01 / A little planning
Decide these four things first.
Before you start a design, agree on the basics. This keeps the order moving once people begin choosing sizes.
- The moment. What did this group do together? A specific launch, place or phrase gives the shirt a reason to exist.
- The recipients. Pick the teammates you want to invite, including anyone working remotely.
- The budget owner. One organizer pays for the team. Confirm that person and the budget before you collect responses.
- The date and destination. Decide whether shirts go to one US address or individual US homes, and whether there is a fixed event date.
One shared design makes it easier to choose, review and celebrate together. The current Slack flow starts with a unisex T-shirt.
Choose a shirt people will keep wearing.
The current Slack blank is the premium Bella+Canvas 3001 unisex tee, with soft combed ring-spun cotton and a comfortable retail fit. Fabric blends vary by color, so check the product details and size guide for your selection. You can explore the same blank on our custom logo T-shirt page.
PrintGen uses water-based eco inks for direct-to-garment printing and produces shirts only when ordered. That helps avoid excess finished stock. Read more about our materials and production approach.
02 / Connect the workspace
Install once. Set up your brand.
Request early access from PrintGen for Slack. Once invited, use Add to Slack, choose the right workspace and review the requested permissions.
Your workspace may require an owner or app manager to approve installation. Slack explains the process in its guide to adding apps. Share the PrintGen Slack privacy notes with whoever reviews apps for your team.
PrintGen messages the installer for the company website. Review the brand details it finds. Invite PrintGen into the channel where you want to organize the order, then mention @PrintGen or type /merch followed by your idea.
03 / Give the design a direction
A moment, a message, a style.
A useful prompt says what you’re celebrating, the exact words you want on the shirt and a visual direction. Short text and one main motif are easier to review than a long list of competing ideas.
A starting point for your team
/merch We shipped v2. Make a clean, type-led team tee with “Built together” and a small rocket. Use our brand colors.
Name the achievement, give the exact words to print, and choose one visual idea.
Review the generated directions for spelling, dates, logo treatment and whether the idea makes sense on a shirt. If a direction is close, ask for a specific tweak, such as “Keep the badge, but make the headline shorter.”
AI artwork can be imperfect. The organizer chooses the design before ordering. Use only logos, artwork and phrases you have permission to print.
04 / Make replying easy
Let teammates choose their own size.
Choose the tee color, select your recipients and set a response deadline. PrintGen sends a DM with size choices and a “No shirt for me” option. Available sizes depend on the selected product.
- Give people context. Tell them who is paying, what the shirt is for and when you need their reply.
- Check the tally. Use the order’s response count to see who is still pending. Send a reminder before closing.
- Avoid guessing. A remembered size is a starting point; teammates still confirm their response for this order.
- Handle missing replies deliberately. For office orders, you can set a default size for non-responders. Without a default, pending recipients are left out when collection closes. Home deliveries need a confirmed size and address.
“We’re getting team shirts to celebrate our launch. The company is paying. Please reply to the PrintGen DM with your size by Thursday. It’s fine to choose ‘No shirt for me’.”
05 / Get the destination right
Office delivery or home delivery?
| Plan for | One US address | Individual US homes |
|---|---|---|
| Best fit | An office or in-person gathering | A distributed team |
| Teammate provides | Size | Size and shipping address |
| Organizer handles | Delivery address, payment and handing out shirts | Payment and response tracking |
| Before closing | Confirm sizes and who will receive the delivery | Make sure every included teammate has completed their address |
Home addresses go through the app, not a shared channel or spreadsheet. They are not displayed in the organizer’s tally. The privacy notes explain how PrintGen processes them for fulfillment.
Work backward from the event.
Leave time for design review and size collection before the product’s quoted production and delivery window begins. Check the current estimate for your selected product and add room for people who reply late. Contact contact@printgen.ai before paying if arrival by a specific date is essential.
06 / The final check
Review once. Pay for the team.
Before closing the collection and moving to the hosted Shopify checkout, check:
- The selected design, spelling, tee color and product.
- The final number of recipients and quantity in each size.
- The delivery mode and any people still missing a response.
- The total order cost and any applicable tax shown at checkout.
Payment happens outside Slack. A design request or size response does not charge anyone. Once paid, the app posts order updates back to Slack and sends tracking when available.
Keep one organizer responsible for the final review. Ask teammates to check their size and delivery information before the collection closes.